About the Role
We’re seeking a highly proactive, detail-obsessed, and emotionally intelligent Executive Assistant to support our CEO across both personal and professional spheres. This role requires a special kind of person: someone who thrives in fast-moving environments, loves turning chaos into clarity, and is ready to become an indispensable partner to a visionary leader.
The CEO is sharp, fast-moving, and focused on big-picture growth, and they need someone by their side who can organize the whirlwind, anticipate needs, and make sure nothing falls through the cracks.
This role covers calendar management, inbox oversight, travel coordination, meeting preparation, personal logistics, and project follow-through, all while bringing thoughtfulness and emotional intelligence to every interaction.
About the CEO & Businesses You’ll Be Supporting
You’ll be working directly with a dynamic entrepreneur who is currently running two growing businesses:
- A manufacturing company, focused on product development and supply chain logistics, a business that demands operational discipline, problem-solving, and cross-functional coordination.
- An e-commerce brand, with a focus on consumer packaged goods (CPG) fast-paced, community-driven, and brand-centric, operating across platforms like Amazon and TikTok.
Both companies are lean and agile, with a combined team of 50+ employees and collaborators, and are scaling quickly. As the CEO’s executive assistant, you’ll play a key role in keeping both business operations and personal life running smoothly, often acting as the connector, scheduler, and communicator between moving parts.
Key Responsibilities
Business Support
- Manage and triage the CEO’s inbox, prioritizing critical messages and drafting responses.
- Maintain a highly efficient calendar, scheduling meetings, appointments, and time blocks.
- Prepare briefing materials and agendas for meetings across both companies.
- Handle travel logistics, including booking flights, accommodations, and detailed itineraries.
- Support ongoing business projects and follow up with team members to ensure timelines are met.
Critical Thinking & Strategy
- Understand the CEO’s communication and decision-making style to anticipate their needs.
- Take initiative on projects or tasks without waiting for direction.
- Help the CEO stay focused on priorities by filtering noise and structuring next steps.
- Be comfortable learning and exploring tools that enhance productivity, including AI assistants, automation tools, and dashboards.
Personal Support
- Book personal travel and accommodations as needed.
- Coordinate household services (cleaning, repairs, deliveries, etc.).
- Liaise with accountants, legal advisors, and other service providers for personal affairs.
- Keep personal errands, appointments, and obligations on track and up to date.
- Send or purchase items for others as needed
Ideal Candidate Profile
- Ultra-organized: You live by your task list and thrive on systems.
- Highly proactive: You move before you’re asked and solve problems before they become problems.
- Detail-obsessed: You double-check everything from typos to travel itineraries.
- Discreet & trustworthy: You’ll be exposed to confidential business and personal matters.
- Strong interpersonal EQ: You build trust quickly and communicate with clarity and tact.
- Curious and tech-savvy: You’re excited about learning new tools, especially in AI, automation, and digital productivity.
- Cultural fit: You’re someone the CEO genuinely enjoys working with, high energy, self-aware, and solutions-focused.
Requirements
- 4+ years of experience in an executive support role (startup or founder experience a plus).
- Proficiency with productivity tools (Google Workspace, task/project managers, travel booking tools).
- Strong written and verbal communication skills.
- Ability to work independently and manage a range of tasks, deadlines, and stakeholders.
- Flexible schedule to accommodate CEO’s needs across time zones or projects.
- A passion for growing and learning
Nice to Have
- Experience supporting an executive across multiple ventures or business models.
- Familiarity with e-commerce tools (Amazon Seller Central, Shopify), Notion, Clickup, or CRM platforms.
- Interest in automation, AI tools like ChatGPT, and emerging tech platforms.