Accounting and Billing Specialist

Position Overview:

We are seeking a detail-oriented Accounting and Billing Specialist to join our finance team. This role is essential to ensuring accurate invoicing, customer setup, and reconciliation processes for our fuel services. You will be responsible for maintaining precise records, verifying billing details, and supporting fuel tax reporting. This position offers a unique opportunity to work with a proprietary fuel software and receive specialized training from our Operations Manager and Controller.

Key Responsibilities:

• Invoicing and Customer Setup: Process fuel invoices and manage new customer account setup in Axxis, our proprietary fuel software (owned by OPIS).
• Invoice Reconciliation: Reconcile fuel supplier and carrier invoices with terminal Bills of Lading (BOLs), ensuring all records are accurate and match delivery details.
• BOL Verification: Review BOLs to confirm fuel loading times (card-in vs. card-out) and ensure supplier pricing is accurate based on the agreed rate (e.g., quote, formula, or day deal).
• Freight and Surcharge Verification: Verify carrier freight rates and fuel surcharges to ensure accurate billing and cost control.
• Fuel Tax Reporting: Assist in fuel tax reporting as you progress in the role, with training provided by the Controller.

Training and Support:

• Operational Training: Initial training in primary responsibilities provided by Operations Manager.
• Fuel Tax Reporting: Advanced training for fuel tax reporting by Controller,  as you develop in the role.

Qualifications:

• Strong attention to detail and accuracy in data entry and record-keeping.
• Basic knowledge of accounting and invoicing principles.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with accounting or invoicing software is preferred (experience with Axxis or similar fuel software is an advantage but not required).
• Ability to work independently and collaborate effectively within a team.
• Strong organizational skills with the ability to manage multiple tasks efficiently.

Why Join Us?

• Gain hands-on experience in specialized billing and reconciliation processes.
• Opportunity for growth and development in the fuel industry.
• Collaborative work environment with dedicated training and support.