Administrative Assistant

Are you a highly organized and detail-oriented professional who thrives in a dynamic environment? Do you excel at managing administrative tasks while keeping everything running smoothly? Utah Property Solutions is looking for an Administrative Assistant to support our fast-paced property management company based in Utah.

Why Work with Us?

• Full-time role with competitive pay.
• A collaborative and supportive team that values your contributions.
• Opportunities for growth within a company that promotes a positive work-life balance.

Key Responsibilities:

• Accounts Payable & Receivable: Manage all aspects of accounts payable and receivable, ensuring that all transactions are processed accurately and in a timely manner.
• Property Inspection Coordination: Schedule and coordinate property inspections, ensuring all inspections are completed efficiently and on time.
• Rent Collection & Delinquency Posting: Oversee rent collection processes and handle the posting of any delinquencies, ensuring proper follow-up when necessary.
• Utility Bill Coordination: Manage and track utility bills, ensuring they are accurately entered into our accounting software.
• Special Administrative Projects: Assist with various administrative tasks and projects as needed, contributing to the overall success of the team.
• Departmental Support: Provide administrative support across multiple departments, assisting with tasks and ensuring smooth workflow throughout the organization.
• Strong Internet Connection: Maintain a reliable hard-wired internet connection to ensure seamless communication and completion of tasks.

What We’re Looking For:

• Experience in accounts payable, receivable, or general office administration.
• Exceptional organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in accounting software (experience with AppFolio or similar platforms is a plus).
• Tech-savvy with the ability to quickly learn and adapt to new systems.
• A proactive mindset with the ability to work independently and as part of a team.

Preferred Qualifications:

• Experience in property management or real estate administration.
• Knowledge of scheduling inspections or managing rent collection processes.
• Strong attention to detail and a commitment to accuracy in all aspects of work.

Why You’ll Thrive with Us:

• You’re a problem-solver who enjoys taking initiative and ensuring nothing falls through the cracks.
• You’re a team player who’s ready to assist wherever needed to keep things running smoothly.
• You have a passion for organization and take pride in delivering high-quality work on time.